How to fax a document without a fax machine?

Faxing a document online is hassle-free with Fax.Plus—no outdated fax machines needed. Our secure, cloud-based system lets you manage all your faxes from any device. Just follow these three simple steps:

1

Add Recipient Fax Number

Navigate to the “Send Fax” section in Fax.Plus, then type in the recipient’s details. Make sure to include the full number with the country code. You can even fax a document online to multiple recipients at once, making it simple to send fax online to different contacts simultaneously.

2

Attach Fax Documents

Attach the documents you wish to fax. You can also add an optional fax cover sheet to you faxes and add some details about the recipient.

3

Send Fax Online

Send your fax online and wait for the confirmation report. You will receive the report in your email, via push notification within FAX.PLUS mobile app and can also be viewed in your Web dashboard.

/ How to

How to Fax a Document from Computer, Phone, Email and Fax Machine

Send and receive faxes effortlessly from any device. Whether you’re using a web browser on Windows, Mac, iOS, Android, or email platforms like Gmail and Outlook, you won’t need a traditional fax machine. 

How to send a fax from your mobile?

1
Download and install the Fax.Plus app on your smartphone.
2
Log in to your account or sign up for a free account.
3
Navigate to the Send Fax section and type in the recipient's fax number.
4
Attach the documents you wish to fax and, if you'd like, include a cover page.
5
Click on Send to fax instantly and receive the delivery status via push notification.
App storeGoogle play

How to send a fax online with Gmail, Outlook or Yahoo?

1
Ensure you're using the email address registered with Fax.Plus.
2
Compose an email and enter the recipient’s fax number in the To field*.
3
Attach the documents you want to fax.
4
Click on Send to fax immediately and get an email confirmation of successful delivery.
* Write the destination’s fax number (along with the country and area code) followed by @fax.plus (example: +16692001010@fax.plus).

How to Fax a PDF from Drive?

Fax.Plus integrates seamlessly with Google Drive, allowing you to fax documents online stored in the cloud without manual downloads. Fax.Plus makes it effortless to handle how to fax a document online directly from your Drive files.

1
Navigate to Google Drive and locate the document you wish to fax.
2
Right-click on the file, then hover over Open With and choose Fax.Plus from the options. (If Fax.Plus isn't visible, ensure you've installed the extension correctly.)
3
Log in to your Fax.Plus account or create a new one for free. Grant the Fax.Plus extension the necessary permissions.
4
Provide the recipient's fax number, then proceed to send your document hassle-free.

How to Scan and Fax Scanned Documents?

Turn your smartphone into a portable fax machine with Fax.Plus. Use your device’s camera to scan physical documents and send them instantly without any extra steps.

1
Download and install Fax.Plus app from the Play Store or  App Store.
2
Launch the app and go to the Send Fax section on the Dashboard.
3
Tap Add File and choose Scan with Camera to start scanning.
Note: You may need to grant permission to access the camera.
4
Scan the document, make necessary edits such as cropping or enhancing the image, and tap Next.
5
Enter the recipient's fax number and tap Send.
App storeGoogle play

How to Send a Fax with a Fax Machine?

1
Ensure the fax machine is plugged into a power source and connected to a working phone line
2
Turn the fax machine on and wait for it to be ready.
3
Create a fax cover sheet with the recipient's name, fax number, your name, phone number, and a brief message.
4
Arrange the documents in the order you want them to be received, with the cover sheet on top.
5
Place the documents face-up or face-down in the feeder tray, depending on the machine's specifications.
6
Use the keypad to dial the recipient's fax number, including any necessary area or country codes.
7
Press the "Send" or "Fax" button to initiate the transmission.
8
Wait for the fax machine to scan and send the documents. You may hear fax tones during this process.
9
Some fax machines will print a confirmation page once the fax is sent successfully.


Fax.Plus integrates seamlessly with Google Drive, allowing you to fax documents online stored in the cloud without manual downloads. Fax.Plus makes it effortless to handle how to fax a document online directly from your Drive files.

How to Fax a Document By Type

Faxing any file type is simple with Fax.Plus. Whether it’s a Word file, Google Doc, or PDF, just upload your file, enter the recipient’s fax number, and click send.

Microsoft Word add-inFax from Word
Easily fax a Word document directly from MS Word or your computer.
Google Docs add-onFax from Google Docs
Send faxes straight from Google Docs with our integrated feature.
PDF iconFax a PDF Document
Fax a PDF via email, computer, or phone without needing a fax machine.

Fax a Document By Industry

Fax.Plus simplifies sending secure faxes on any industry handling sensitive information where regulatory compliance, security concerns, and established workflows necessitate its use.

Fax Medical Records, Prescriptions and Claims

  • Fax medical records

  • Fax prescriptions

  • Fax insurance claims

  • Fax prior authorizations

  • Fax lab results

  • Fax dental claims

  • Fax referrals

Fax contracts, bills, and other business documents

  • Fax Business contracts

  • Fax Bills

  • Fax other types of business related documents

Fax Tax Forms and IRS documents

  • Form 2848 (Power of Attorney and Declaration of Representative)

  • Form 2553 (Election by a Small Business Corporation)

  • Form 8822 and Form 8822-B (Change of Address)

  • Form 8821 (Tax Information Authorization)

  • Form SS-4 (Application for Employer Identification Number)

  • Form 8023 (Corporate Reorganization)

  • Form 8806 (Mergers or Acquisitions)

  • Form 8918 (Material Advisor Disclosure Statement)

How to Receive a Fax Online?

1
Secure or port your fax number
Choose a plan on our plans & pricing page to get a new fax number, or fill out the porting request form to keep your existing one. Ensure your plan is active and you have enough pages left for incoming faxes.
2
Share your fax number
Find your fax number in the Faxes section on your Fax.Plus Dashboard. Remind senders to include the country and area codes when faxing to you (e.g., +16692001010).
3
Stay notified
Locate incoming faxes in the Inbox tab under Faxes section. We'll notify you by email and push notification the moment a new fax arrives.

Where can I go to fax a document?

The following suggestions are likely to provide fax places in your local area and can be found with a quick search, where you might you be able to send a fax nearby:

Related articles and how to guides

Send and receive faxes online anytime, anywhere. Enjoy full compatibility across web browsers, Windows, Mac, iOS, and Android devices, with support for PDFs, Word documents, and Google Docs.

Frequently Asked Questions

Can I send a PDF to a fax number or fax machine?
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Yes, you can. All you need is the Fax.Plus Web app or Mobile app to send a PDF file to a fax number or fax machine. You can also use the Email to Fax feature to fax a PDF document via Gmail or other email clients with ease.
What is the typical duration for transmitting (sending or receiving) a fax?
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The precise transmission time for a fax depends on two main factors:
1. The transmission speed (BAUD rate) of the fax machine applies to both sides of communication, including both sending and receiving.
BAUD rate is the rate at which information is transferred in a communication channel and the transmission speed will adjust to the lower baud rate of the two fax lines. So, if the baud rate of the receiving fax line is not high enough, the transmission time increases accordingly.
2. The nature of the content being transmitted:
For documents that include graphics (such as scanned files), the delivery time might extend to around 3 minutes per page or even longer. To expedite fax transmission, you can employ the Optimize Document for Fax feature, which enhances the speed of fax submission.
Is Fax.Plus secure?
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Yes, in today's digital landscape, the security of transmitted information is crucial,  Alohi distinguishes itself with its stringent security protocols aimed at safeguarding data integrity and confidentiality. Our dedication to security is reflected in our advanced encryption, robust system architecture, proactive security measures, compliance with international standards, and adherence to Swiss data protection laws, making our enterprise cloud fax services secure and trustworthy for users globally.

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